Terms and Conditions:

 1. Parking Parking for one vehicle is included with your stay and is permitted only in the designated parking space assigned to your unit. Additional vehicles require prior approval from management and are subject to applicable parking fees in effect at the time of the stay. Oversized vehicles, trailers, boats, RVs, commercial vehicles, and vehicles occupying more than one parking space are not permitted. Unauthorized vehicles may be towed at the owner's expense without further notice.

2. Minimum Age Requirement. Guests must be at least 18 years of age to rent accommodations at Beach 5 Villas. Guests under the minimum age must be accompanied by a parent or legal guardian.

3. Occupancy Limits and Check-Out Time. The property shall not be occupied or used by more than the number of adults and children listed in the reservation and permitted by the unit's occupancy limit. Only registered guests may occupy the accommodation overnight. The total number of persons present on the property in connection with a reservation may not exceed the maximum occupancy of the reserved accommodation.

Check-in and check-out times are strictly enforced. Guests must fully vacate the accommodation by the checkout time applicable to their reservation.

An extension of the scheduled checkout time must be requested and expressly approved by Beach 5 Villas in advance and is subject to availability and applicable fees. A request for a late checkout does not constitute approval.

Guests who fail to fully vacate the accommodation by the checkout time applicable to their reservation, including any approved extended checkout time, will be charged the applicable fee for failure to vacate on time.

Guests authorize Beach 5 Villas to charge the credit card on file for such fees.

4. Visitors, Gatherings, and Use of Common Areas. Visitors are permitted only with management approval. Guests may not host gatherings, parties, events, reunions, team activities, or other assemblies that exceed the occupancy capacity of the reserved accommodation or interfere with the quiet enjoyment of other guests. Courtyards, patios, outdoor seating areas, parking areas, and other common spaces are intended for the use and enjoyment of all guests and may not be monopolized or reserved by any individual guest or group. Management reserves the right to require unregistered guests or visitors to leave the property at any time. Violation of occupancy limits or unauthorized gatherings will result in immediate termination of the reservation without refund.

5. Good Neighbor Policy. All guests shall abide by Beach 5 Villas' Good Neighbor Policy and shall not engage in illegal activity. Quiet hours are from 10:00 p.m. to 8:00 a.m.

6. Pets and Service Animals. Pets are permitted only in designated pet-friendly accommodations and are subject to all applicable pet fees, registration requirements, and pet policies. Any pet or Emotional Support Animal (ESA) found in a non-pet-friendly accommodation will result in a $300.00 charge to the credit card on file. Emotional Support Animals (ESAs), comfort animals, therapy animals, companion animals, and similar animals that are not individually trained to perform specific tasks for a person with a disability are considered pets. Only ADA-compliant service animals are exempt from pet restrictions. Guests traveling with a service animal may be asked the following questions as permitted by law: (1) Is the animal required because of a disability? and (2) What work or task has the animal been trained to perform? Service animals must remain under the handler's control at all times and may not be left unattended in the accommodation.



7. Smoking and Vaping Policy. Smoking, vaping, and the use of any tobacco, cannabis, or similar products are permitted only in the designated smoking area clearly marked on the property. Smoking or vaping anywhere else on the property, including inside accommodations, patios, balconies, courtyards, parking areas, and common areas, is prohibited. Evidence of smoking or vaping inside an accommodation will result in a $300.00 charge to the credit card on file. Smoking or vaping outside of the designated smoking area will result in a $150.00 charge to the credit card on file.

8. Environmental Conditions and Sensitivities.

Beach 5 Villas cannot guarantee an allergen-free, fragrance-free, chemical-free, mold-free, pollen-free, pet-free, smoke-free, odor-free, or environmentally controlled environment. Guests with allergies, fragrance sensitivities, chemical sensitivities, respiratory conditions, or other environmental concerns are encouraged to contact Beach 5 Villas prior to booking to determine whether the accommodations are suitable for their needs.

Individual sensitivities to odors, fragrances, cleaning products, humidity, environmental conditions, neighboring properties, vegetation, pets, smoke, or other factors do not constitute grounds for cancellation, refund, relocation, or reduction of charges.

9. Linens, Towels, and Beach Equipment. Guests agree to use all linens, towels, bedding, and beach equipment only for their intended purposes. Makeup removal wipes and designated makeup-removal cloths are provided and must be used for makeup removal. Linens, bedding, and towels may not be used to remove makeup, tanning products, self-tanners, hair dye, dirt, mud, grease, oils, shoe marks, beach equipment residue, or similar substances. Guests may not use linens, towels, or bedding to clean shoes, beach gear, coolers, pets, spills, or outdoor equipment. Outdoor showers are provided for rinsing sand and beach equipment. Damage to linens, towels, bedding, mattress protectors, duvet covers, pillows, or similar items caused by misuse, including makeup, tanning products, self-tanners, hair dye, dirt, grease, oils, bodily fluids, burns, tears, stains, odors, or other damage beyond ordinary wear and tear, will result in a charge of up to $200.00 per damaged item to the credit card on file. Guests are welcome to keep the beach towels. Any beach towel not left in the accommodation at checkout will be deemed purchased by the guest, and the credit card on file will be charged the $45.00 replacement fee for each such towel.

10. Unit Selection and Property Information. Guests are responsible for reviewing the information available on the official Beach 5 Villas website prior to booking, including accommodation descriptions, unit sizes, occupancy limits, amenities, policies, photographs, and property information. Guests are responsible for independently verifying the property's location using the address provided and publicly available mapping services, including Google Maps. Third-party websites, online travel agencies (OTAs), travel portals, affiliates, and booking channels may modify, abbreviate, reformat, supplement, omit, or inaccurately display property descriptions, amenities, photographs, policies, distances, maps, or other information. Beach 5 Villas is not responsible for errors, omissions, inaccuracies, or representations made by third-party websites or booking channels. Guests are encouraged to contact Beach 5 Villas directly prior to booking with any questions regarding accommodations, amenities, occupancy limits, unit sizes, accessibility, property location, parking, beach access, pet policies, or other property features. Guests are responsible for selecting accommodations that meet their needs. Dissatisfaction based solely on unit size, room type, floor plan, view, property location, proximity to the beach, amenities, or other characteristics disclosed on the official Beach 5 Villas website or otherwise available to the guest prior to booking shall not constitute grounds for cancellation, refund, relocation, or reduction of charges.

11. Cancellation Policy. Full refund if canceled within 24 hours of booking and the check-in date is at least 14 days away. Free cancellation up to 30 days before check-in. No refund if canceled within 30 days of check-in or if the booking was made less than 14 days before check-in. No-shows will be charged the full reservation amount. Reservations for three (3) or more units require a valid credit card on file and a non-refundable deposit equal to 50% of the reservation total, regardless of booking date. The remaining balance for reservations of three (3) or more units will be charged 30 days prior to arrival. Reservations of three (3) or more units are 50% refundable up to 30 days before arrival.

12. Early Departure and Abandonment of Accommodation. Guests who voluntarily choose to depart before their scheduled checkout date remain subject to the reservation's cancellation and refund policies. If a guest notifies management that they have permanently vacated the accommodation, checked out early, relocated elsewhere, or otherwise ended their stay, Beach 5 Villas may immediately retake possession of the accommodation, deactivate access credentials, and re-rent the accommodation without further notice. Once a guest has voluntarily checked out, abandoned the accommodation, or notified management that they have ended their stay, the guest relinquishes any right to re-enter or reoccupy the accommodation, regardless of whether unused nights remain on the reservation.

13. Damages and Charges. The person(s) registering is responsible for all charges associated with the reservation and for any damages caused by members of their party, guests, visitors, pets, or service animals.

Guests authorize Beach 5 Villas to charge the credit card on file for damages to the property, missing items, damaged or stained furniture or upholstery, excessive cleaning, smoking or pet violations, parking fees, unpaid charges, and any other amounts authorized under this agreement. Guests are responsible for damage beyond ordinary wear and tear resulting from misuse, negligence, or improper use of the accommodation, furniture, furnishings, fixtures, appliances, or equipment. For guest-caused damage, the credit card on file will be charged the actual reasonable cost of repair, including applicable parts and labor. If an item cannot reasonably be repaired, the guest will be charged the actual reasonable cost of replacement with a comparable item, including applicable delivery and installation costs. Receipts, invoices, or other supporting documentation will be provided.

14. Liability Waiver. Beach 5 Villas, its owners, employees, contractors, and agents assume no responsibility for accidents, injuries, illness, theft, loss of money, loss of personal property, or damage to personal belongings occurring on the property. Guests use the property, parking areas, common areas, beach equipment, and all amenities at their own risk.

15. Right to Refuse Service and Remove Guests. Beach 5 Villas reserves the right to refuse service, terminate a reservation, remove unauthorized occupants or visitors, and require guests to vacate the property without refund for violations of these Terms and Conditions, occupancy limits, house rules, or applicable laws. Guests removed for violations of these Terms and Conditions shall remain responsible for the full reservation amount and any additional charges incurred.

Privacy Policy for Beach5Villas.com

Effective Date: September 12, 2024

At Beach5Villas.com, your privacy is important to us. This privacy policy outlines how we collect, use, and protect your personal information when you visit and interact with our website. By using our website, you agree to the practices described in this policy.

1. Information We Collect

We may collect the following types of personal data when you visit our website or engage with our services:

Personal Identification Information: Name, email address, phone number, mailing address.

Online Identifiers: IP address, browser type, device information, and cookies.

Transaction Information: Payment details, billing address, and purchase history (if applicable).

Location Data: Physical location or approximate location, if shared with us.

Browsing Information: Pages visited, time spent on the site, referral source, and other analytics.

Sensitive Data: For specific services (financial transactions), we may collect sensitive information, only with your explicit consent.

2. How We Collect Information

We collect personal data in the following ways:

Directly from You: When you submit forms, create an account, make a purchase, or interact with our website features.

Automatically: Through cookies, log files, and web analytics tools that track your usage of our website.

Third Parties: From service providers (e.g., payment processors, marketing platforms) with whom we have agreements to handle your data.

3. Use of Personal Data

We use your personal information to:

Provide and improve our website services.

Process transactions and send confirmations.

Respond to customer service requests and provide support.

Personalize your experience and offer targeted content.

Send marketing communications, with the option to opt-out.

Comply with legal obligations or enforce our terms and conditions.

4. Sharing Your Information

We do not sell your personal information. However, we may share your data with third parties under the following circumstances:

Service Providers: With third-party companies that help us operate our website or process transactions (e.g., payment gateways, hosting providers).

Legal Compliance: When required by law or to protect our rights, your safety, or the safety of others.

Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred.

5. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

Access: Request a copy of the personal data we hold about you.

Correction: Request correction of inaccurate or incomplete data.

Deletion: Request deletion of your personal data (subject to certain legal requirements).

Opt-Out: Opt-out of targeted advertising or marketing communications.

Data Portability: Request a copy of your data in a structured, machine-readable format.

Do Not Sell: In states like California, you have the right to opt out of the sale of your personal information.

To exercise these rights, please contact us at reservations@beach5villas.com.

6. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience and gather usage information. You can manage your cookie preferences through your browser settings.

We use cookies and similar tracking technologies to enhance your experience, provide personalized content, and gather usage data. The Cookie Policy below explains what cookies are, how we use them, and how you can manage them.

6.1. What Are Cookies?

Cookies are small text files stored on your device (computer, smartphone, tablet) when you visit a website. They enable websites to recognize your device and store certain information about your preferences and past actions.

6.2. Types of Cookies We Use

We use the following types of cookies on our website:

Essential Cookies: These cookies are necessary for the proper functioning of our website. Without them, certain features and services may not work properly.

Performance and Analytics Cookies: These cookies collect anonymous information about how visitors use our website. They help us understand which pages are most popular, how visitors move around the site, and if any errors occur.

Functional Cookies: These cookies remember your preferences, such as language selection or login details, to provide a more personalized experience.

Advertising and Targeting Cookies: These cookies are used to show you relevant advertisements based on your browsing behavior. They also help us measure the effectiveness of our marketing campaigns.

6.3. How We Use Cookies

We use cookies to:

Ensure the proper functioning of our website.

Track website performance and analyze visitor behavior to improve user experience.

Remember your preferences for future visits.

Display personalized advertisements and track the effectiveness of advertising campaigns.

Enable social media features (e.g., share buttons).

6.4. Third-Party Cookies

We may allow third-party services, such as analytics and advertising platforms (e.g., Google Analytics, Facebook), to place cookies on your device. These cookies are managed by the third parties and are subject to their privacy policies.

6.5. How to Manage Cookies

You have the right to control and manage cookies on your device. You can do this in the following ways:

Browser Settings: Most browsers allow you to block or delete cookies. Visit your browser’s help section to learn how to manage cookies for your specific browser.

Opt-Out: You can opt out of certain third-party cookies, such as those used for targeted advertising, by visiting industry opt-out pages (e.g., Network Advertising Initiative’s opt-out page or Digital Advertising Alliance’s opt-out page).

Please note that disabling cookies may affect your ability to access certain features of our website or may cause parts of the site to function improperly.

6.6. Changes to This Cookie Policy

We may update this Cookie Policy from time to time. When we do, we will post the revised policy on this page and update the “Effective Date.” Please check this page periodically for updates.

7. Data Security

We implement appropriate security measures to protect your data from unauthorized access, disclosure, or alteration. However, no data transmission over the internet can be guaranteed as 100% secure. By using our website, you acknowledge the potential security risks.

8. Children’s Privacy

Our website is not directed toward children under the age of 13, and we do not knowingly collect personal information from children. If you believe we have collected data from a child under 13, please contact us so we can remove the information.

9. Changes to This Policy

We may update this privacy policy from time to time. If significant changes are made, we will notify you through our website or via email. Please review this policy periodically for updates.

10. Contact Us

If you have any questions about this privacy policy or how we handle your personal data, please contact us at:

Beach5Villas.com

+1 904-960-3591

reservations@beach5villas.com

By using our website, you consent to the collection and use of your information as outlined in this policy.

This policy covers general data practices and incorporates requirements from various state laws, including California (CCPA/CPRA), Virginia (VCDPA), and Colorado (CPA), while maintaining compliance with federal laws like COPPA and HIPAA (where applicable).